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Social Impact U.S. Nonprofit Financials Accelerated

Welcome to the NetSuite.org Social Impact Nonprofit Financials Accelerator series! Our goal with this series and guide is to help you U.S. nonprofits successfully configure and use NetSuite for accounting functions in your organization. 

This is a step-by-step guide designed to help grantees and social enterprises start using NetSuite for financials. NetSuite is a powerful “Enterprise Resource Planning” (ERP) system used by businesses worldwide to manage their operations.

Oracle-NetSuite .orgSocial Impact provides a donation and discounts of the basic NetSuite platform to qualified social enterprises such as nonprofits and benefit corporations.

This guide endeavors to help new U.S. grantees implement NetSuite for financials on their own. It is not an exhaustive overview of every feature and option available in the financials component, and does not cover topics associated with marketing, sales, customer/donor management, inventory, e-commerce, etc. (all features that are included in the base donation). However, it does provide the basic information and setup tasks you need to know to get started with core financials.

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Readers are also recommended to take the Netsuite NetSuite Essentials course using their Annual Self Study Training Pass - while this course is not specific to nonprofits, it does give a good overview of all the Netsuite NetSuite features and terminology we will be using in this guide.

   NOTE! This guide has been written with U.S. nonprofit reporting needs and U. S. nonprofit structures.  For nonprofits or NGOs outside of the USA, you will need to consider how to alter the configuration, segmentation and reporting to meet your local needs and requirements.

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The following sections are divided into “sessions” that correlate with each of the webinar sessions hosted by NetSuite. The sessions are summarized as follows:

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These are some general considerations to take aware of as you read through this guide.

1.   This guide is meant for nonprofits based in the United States of America and may need to be adjusted for those outside of the U. S. A..
2. The guide does not provide financial advice in any way. If you have questions about your specific financial needs, please consult with your accountant. If you have questions about NetSuite’s functionality, ask your NetSuite account manager.
   
   
3.    Since this guide does not provide guidance for all of NetSuite’s features, many fields such as checkboxes and dropdowns are not described herein. If you need additional information about fields that are not described in the document, click the Field label (“Custom Form” in the image below) to get see the Field Help and a brief description.
   
   
   
4.    If you need more information on any screen, click the Help button that appears in the upper right corner of the screen next to your name. The Help screen provides Help specific to your current activity or page you’re on.
   
   
   

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1.   The guide was written for organizations with relatively simple needs in the United States of America. It does not incorporate web sales, external donation systems, tax collections on sales, inventory management or other complex needs. If your organization has complex requirements, working with a professional implementation partner is recommended.
   
   
2. This guide provides some information regarding data imports and exports, but exclusively in reference to QuickBooks. The templates provided in this guide can be populated with data from any system, but this guide does not describe the specific steps required to export and prepare data from any software other than QuickBooks.
   
   
3. This guide does not describe how to import historical transactions or transaction details. Historical financials are imported as Journal Entries, either by month, quarter or year, primarily for year-over-year comparisons. Generally, transactions from other systems cannot reasonably be imported into NetSuite. If your organization needs to include past historical transaction detail in your NetSuite account, contact your NetSuite sales representative.
   
   

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