This is the preferred model for configuring NetSuite to manage nonprofit operations.

Solution Overview

A charity classifies income and expenses on multiple dimensions:

• Functional accounts
  • Chart of Account: Standard financial account. (NetSuite Account)
• Organizational Activities
  
  • Activity: Functional categorization of income and expenses. (NetSuite Department)
• Funds & Funding Sources (restrictions, grants, etc.)
  • Restriction: Categorization of income by restriction. (NetSuite Class)
  • Funding Source
  (grant)
  • : Categorization by funding source. (NetSuite
  Department
  • Class)
• Revenue Detail
  • Items: Items represent the types of things you sell ― sell including donations, pledges, grants, inventory items and much more (NetSuite Items)

Many charities use chart of accounts segments to track a wide variety of additional information. NetSuite provides the capability to add two additional dimensions which can be used for its native
purpose or another purpose unique to your situation.

• NetSuite Location (or: <your renaming of location>)
  • Natively tracks the geographic location of offices and/or activities.
• NetSuite Subsidiary (or: <your renaming of subsidiary>)
  • Natively tracks separate legal, tax or other entities that automatically roll up into a summary financial statement.

Functional Accounts (NetSuite Account)

• We recommend the UCOA standard (http://nccs.urban.org/projects/ucoa.cfm)

Funds (NetSuite Classes)

• Unrestricted Revenue
• Temporarily Restricted Revenue
  • Time Restricted Revenue
  • Use Restricted Grant Revenue
    • Grant A
    • Grant B
    • Grant C
    • Grant D
  • Other Time Restricted Revenue
  • Other Use Restricted Revenue
• Permanently Restricted Revenue

Activities (NetSuite Departments)

• Fundraising Expenses
  • Special Events
  • Professional Fundraising Fees
• Management & General Expenses
  • Executive
  • Information Technology
  • Human Resources
  • Legal
• Program Expenses
  
  • Program A
    • Activity 1
    • Activity 2
    • Activity 3
  • Program B
    • Activity 4
    • Activity 5
  • Program C
    • Activity 6

Locations (NetSuite Locations)

• North America
• Latin America
• Europe

...

1. dd
2. d
3. d
   1. d
   2. d
   3. d

...

• Africa
  • Congo
  • South Africa
  • Senegal
• Asia

Revenue Detail (NetSuite Items)

• Gift
  • Donation
    • Annual Campaign
    • Matching Gift
    • Online Donation
    • Regular Donation
  • Grant
  • In Kind
  • Major Gift
  • Pledge
    • Planned Gift
    • Regular Pledge
    • Recurring Donation
• Earned Income
  • Product Sales
  • Consulting Sales