This is the preferred model for configuring NetSuite to manage nonprofit operations.

Solution Overview

A charity classifies income and expenses on multiple dimensions:

• Chart of Account: Standard financial account. (NetSuite Account)
• Activity: Functional categorization of income and expenses. (NetSuite Class)
• Funding Source (grant): Categorization by funding source. (NetSuite Department)
• Items: Items represent the types of things you sell ― sell including donations, pledges, grants, inventory items and much more (NetSuite Items)

Many charities use chart of accounts segments to track a wide variety of additional information. NetSuite provides the capability to add two additional dimensions which can be used for its native
purpose or another purpose unique to your situation.

• NetSuite Location (or: <your renaming of location>)
• NetSuite Subsidiary (or: <your renaming of subsidiary>)

Classes

• Unrestricted Revenue
• Temporarily Restricted Revenue
  • Time Restricted Revenue
  • Use Restricted Revenue
    • Grant A
    • Grant B
    • Grant C
    • Grant D
• Permanently Restricted Revenue

Departments

• Fundraising Expenses
  • Special Events
  • Professional Fundraising Fees
• Management & General Expenses
  • Executive
  • Information Technology
  • Human Resources
  • Legal
• Program Expenses
  
  • Program A
    • Activity 1
    • Activity 2
    • Activity 3
  • Program B
    • Activity 4
    • Activity 5
  • Program C
    • Activity 6

Locations

1. d
2. d
3. d
   1. dd
   2. d
   3. d
      1. dd
      2. d
      3. d
         1. d
         2. d
         3. d
   4. d